Job Description

Sr. Administrative Assistant - up to $35/hr

Seeking a highly organized Sr. Administrative Assistant to support a busy academic leader with a full schedule and high-impact responsibilities. This is a high-visibility role where you’ll manage logistics, coordinate academic materials, and help facilitate engaging events and classes.

Pay for this role is up to $35/hr based on experience.

Why This Job Is Great:

• Fast-paced, intellectually stimulating academic environment
• Meaningful work supporting educational programs and student success
• Direct impact through calendar coordination, events, and course logistics
• Exposure to leadership and opportunities to grow professionally
• Hands-on role with high visibility and daily impact

Key Responsibilities:

• Manage a dynamic and tightly packed calendar using Google Calendar and Outlook
• Coordinate travel and logistics for guest speakers and visitors
• Assemble academic materials: syllabi, course packets, and maintain class waitlists
• Provide operational support for conferences, workshops, and student dinners

Required Experience:

• 3+ years of recent administrative experience in a professional office environment
• Experience supporting senior staff with calendar management for demanding schedules
• Familiarity with organizing meetings, materials, or events in fast-moving settings

Required Skills:

• Proficient in Google Calendar, Zoom, and Outlook
• Able to manage multiple priorities with attention to detail
• Experience using Asana or similar task/project management tools

There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All ProPivotal job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.

ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.

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