Payroll Specialist Job at Balfour & Co, Aventura, FL

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  • Balfour & Co
  • Aventura, FL

Job Description

Position Title: Payroll Specialist

Department: HR

Reports to: CHRO

FLSA: Exempt

Location: Aventura, FL (In-Office required: Monday – Friday)

LOCAL MIAMI & NORTH MIAMI CANDIDATES ONLY, NO REMOTE

About Balfour & Co.

Balfour & Co. is one of the world’s leading Collegiate and High School commencement services companies, offering innovative, personalized products like class jewelry, yearbooks, regalia, school uniforms and photography. With brands such as Balfour®, GradImages®, ArtCarved®, and more, we’ve been helping students celebrate life’s most meaningful moments since 1913. Balfour has around 4,000 employees and operates in 3 countries.

Position Summary:

The Payroll Specialist processes payroll, compiles payroll data, and maintains accurate payroll records for US and Canada locations. Also, processes employee status changes, creates on-going weekly, monthly, quarterly, and annual reports, and performs other related duties as needed in partnership with Human Resources and Finance teams.

Essential Position Functions:

  • Payroll processing (US and Canada) and relationship with payroll vendors.
  • Process payroll direct deposits, tax withholdings, wage garnishments and voluntary deductions as well as off cycle payroll when needed.
  • Coordinate production, distribution, follow up and completion of payroll registers and general ledger reports for all companies in partnership with the Finance team.
  • Create simple and complex reports for Human Resources and Finance for overtime, vacation accrual, severance data, garnishments, benefits spend, headcount, and additional reports required.
  • Maintain knowledge of rules and laws which govern the payroll administration practices.
  • Audit payroll information for accuracy and corrects errors, as needed.
  • Perform actions necessary to track and determine regular and overtime pay and additional pay information.
  • Review and process payroll adjustments, including vacation, sick and other time off.
  • Ensure that payroll-related transactions are processed in compliance with external and internal policies.
  • Receive and respond to payroll inquiries and resolves discrepancies as required in partnership with Human Resources.
  • Complete employment verification requests.
  • Notify Finance and HR Leadership of upcoming payroll activities that occur beyond the regular payroll cycle.
  • Actively engage in problem solving and special projects within the Human Resources and Finance teams.
  • Actively participate with internal or external payroll audits.
  • Maintain complete confidentiality and risk management regarding employee payroll related data.
  • Maintain current Payroll Standard Operating Procedures.
  • Train backup payroll specialist.
  • Manage data integration and privacy issues with management and IT.

Education/Experience:

  • Bachelor’s Degree in Accounting
  • Minimum of 4 years of US multi-state, multi entity payroll experience
  • Experience in an accounting role preferred.
  • High level of proficiency in using Excel to build complete reports.
  • Exceptional written and verbal communication skills.
  • Ability to multi-task in a dynamic environment.

Job Tags

Work at office, Local area, Remote work, Monday to Friday,

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