Office Administrator (Part-time) Job at FOX & ROACH/TRIDENT LIMITED PARTNERSHIP, Philadelphia, PA

b0dKQjVWazFjdWpHVFBkV0x5d1hPcFd1b0E9PQ==
  • FOX & ROACH/TRIDENT LIMITED PARTNERSHIP
  • Philadelphia, PA

Job Description

This part-time position provides administrative support to the branch manager and sales associates, oversees and performs office operation duties, recruits and trains staff, interprets and enforces company policy and provides customer service. Duties may vary depending on the size of the real estate sales office.

Job Duties and Responsibilities (Essential Job Functions) Common job activities are listed below; actual position responsibilities may vary. Refer to your manager or human resources for specific duties and performance expectations.

  1. Direct and coordinate the administrative activities in support of the real estate office. Oversee, maintain and perform the day-to-day sales office operations, including: payment of bills, answering phones, record keeping, invoicing, marketing, filing, assisting sales/branch manager, tracking expenses, greeting clients, building and equipment maintenance and maintenance of office supply and marketing material inventories. (35-45%)
  2. Oversee the processing and verifying of new listings and sales, which may include entering the listings and sales into the system. Ensure the accuracy and timely preparation of purchase agreements, record and maintain all sold records, and prepare monthly reports. Calculate advertising, proof and submit ads for local newspapers. Distribute work to the office staff. May handle correspondence, mail and support appointment setting. (20-30%)
  3. May maintain escrow account and monitor the upcoming sales transactions for completeness and compliance and ensure necessary information has been ordered and is accurate, i.e. payoff, abstract, title evidence, reports, mortgage documentation, and other pertinent information. (15-20%)
  4. Provide support to the sales associates which may include, processing license applications for new, renewing and transferring sales associates, ensuring all paperwork is completed and processed in a timely manner, conducting orientation for new sales associates, assisting sales associates with billings, advertising, paperwork and training. Remain available and act as the first point of contact for sales associates. (15-20%)
  5. Recruit, train, schedule and supervise office personnel. Act as liaison between staff, managers, and sales associates. Perform supervisory activities, including training, employee safety, selection and development of employees, employee counseling and motivation, and salary administration. Perform annual merit reviews and evaluate subordinates’ job performance. Assist in the preparation and administration of the department budget. Provide backup support for staff as needed. (10-15%)
  6. Coordinate special events, collateral material, flyers, handouts and brochures. (0-5%)
  7. Provide telecommunication support, including notice of phone number changes, coordinate long distance codes with long distance carrier as needed; assign voice mail and DID numbers for new agents; maintain voice mail computer system adding and deleting agents as required. (0-5%)
  8. Perform any additional responsibilities as requested or assigned. (0 – 5%)

Performance Expectations

  • Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
  • Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.
  • Establish and maintain positive and productive work relationships with all staff, customers and business partners.
  • Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
  • Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

Qualifications

Education:

  • Bachelor’s degree in business administration or related field; or equivalent work experience and knowledge.

Experience:

  • Three to five plus years of related experience and demonstrated supervisory skills.

Knowledge and Skills:

  • Knowledge of real estate, title and /or mortgage business strongly preferred.
  • Strong computer skills; proficient in Microsoft Office products, including Word, Excel, Publisher and Access.
  • Excellent oral and written communication skills.
  • Effective interpersonal skills and leadership abilities. A strong customer-service focus.
  • Effective analytical, problem-solving and decision-making skills; initiative, attention to detail, and a team player.
  • Project management skills; ability to prioritize and handle multiple tasks and projects concurrently.
  • Ability to handle stress and work under pressure.
  • Ability to work evenings and weekends.

Other (licenses, certifications, schedule flexibility/OT, travel, etc.):

  • Real estate license preferred.

This is a part-time position at approximately 23 hours a week on Tuesdays, Wednesdays, and Thursdays.

Equal Opportunity Employer

Job Tags

Part time, Work experience placement, Local area, Long distance, Weekend work, Afternoon shift,

Similar Jobs

Larson LLP

Staff Attorney (Full Time, Remote) Job at Larson LLP

 ...and legal research.Prior experience working with electronic document review platforms is preferred. The ideal candidate will have solid academic...  ...a competitive salary and comprehensive benefits and has some remote-work flexibility. Suggested salary range: $140,000 to $18... 

Axiom Software Solutions Limited

Network Security SME Job at Axiom Software Solutions Limited

 ... Serve as the primary subject matter expert for Zero Trust Network Access (ZTNA) solutions within the organization. Lead the research...  ...selection of ZTNA vendors and technologies that align with our security requirements and business objectives. Design and architect... 

LHH

Bilingual Executive Assistant Job at LHH

 ...Executive Assistant (Bilingual Japanese/English) Location: On-site Irvine, CA We are seeking a highly organized and bilingual Executive Assistant fluent in Japanese and English to support our executive leadership team. This role requires exceptional communication... 

Crown Equipment Corporation

Theater Attendant - Part Time Job at Crown Equipment Corporation

 ...something new to inform and entertain every bicycle enthusiast. Job Duties Operation of Projection Equipment - Operate all theater equipment, which may include troubleshooting . Ticket Sales - Administer ticket sales, usher customers to seats as needed,... 

KRIER FOODS LLC

Blender 3rd Shift Job at KRIER FOODS LLC

 ...accountability, collaboration and teamwork. Required to be forklift certified by Krier Foods, Inc. before operating any...  ...the job (prolonged physical exertions, including twisting, standing, sitting, reaching, bending, pushing, pulling, lifting, carrying, and climbing...