Executive Assistant Job at TBG | The Bachrach Group, San Mateo, CA

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  • TBG | The Bachrach Group
  • San Mateo, CA

Job Description

Great Culture!

Growing Private Equity Firm seeking an experienced Executive Assistant.

Support 2-3 Managing Directors and team with all Exec.Asst responsibilities.

  • Provide administrative support with diligence and accuracy. Serve as a gatekeeper and representative of the team managing multiple requests while maintaining good relationships.
  • Coordinate calendar meetings across multiple time zones managing last minute changes.
  • Coordinate meeting logistics including conference room reservations, access for remote participants, catering, meeting materials.
  • Research, plan, and coordinate extensive domestic and international travel details such as flight, hotel, and ground transportation.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Establish work procedures and standards to improve efficiency and effectiveness.
  • Coordinate events for the team and outings.
  • Research, plan, coordinate and book travel and meeting arrangements for senior leadership, global executives, and government officials visiting from other locations.

Requirements:

  • College Grad
  • 5-10 years Exec.Asst experience from corporate setting.
  • Ability to prioritize, multitask, and thrive in a hectic, fast paced global work environment.
  • Excellent interpersonal and communication skills while understanding the need for discretion and confidentiality.
  • Proficient on MS Office, Concur

Job Tags

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