Job Description

Overview

Are you ready to make a real difference in people's lives and join a firm that truly values its team? At Skabelund PLLC, we believe in bringing your whole self to work – "head and heart" – and we celebrate your passions outside the office. We're a boutique law firm dedicated to asset protection , helping our clients, from real estate investors and business owners to high-net-worth individuals and professional athletes, safeguard their hard-earned assets and livelihoods from potential lawsuits. We provide ethical and legal strategies that protect them from losing everything due to unforeseen circumstances.

Our firm was founded by John Skabelund, a former equity partner at one of Arizona's largest law firms. He's on a mission to redefine the practice of law by putting clients and employees first in everything we do.

Your Role: Executive Assistant

We're looking for a warm, detail-oriented, and proactive Executive Assistant to join our close-knit team. We're incredibly proud of our firm culture, which prioritizes a supportive, friendly atmosphere where hard work and a healthy work-life balance go hand-in-hand. We're committed to your well-being and encourage you to enjoy your hobbies and interests outside of work – because your family and personal life are just as important as your professional one.

In this vital role, you'll provide dedicated support to our managing partner, helping to keep everything running smoothly. If you're a quick learner, exceptionally organized, and thrive in a dynamic environment, we'd love to hear from you!

What You'll Be Doing:

• Managing the managing partner's calendar , scheduling meetings and appointments with precision.
• Handling communications including drafting and sending documents and responding to emails on behalf of attorneys and the managing partner.
• Proactively managing the managing partner's inbox , identifying and flagging urgent issues.
• Drafting important documents such as engagement letters.
• Providing general office administration and support to ensure daily operations are seamless.
• Although the office doesn't receive many calls, you will be the primary receptionist .

What We're Looking For:

• Proficiency in Microsoft Office Suite (especially Word).
• Experience in managing multiple priorities , administrative coordination, and logistics.
• Excellent organizational skills , a keen eye for detail, and the ability to multi-task effectively with strong follow-up.
• Strong written and verbal communication skills.
• A quick learner who is comfortable adapting to new software (we use Lawmatics and Asana for CRM and project management).
• No specific degree or prior experience is required. We value your drive, eagerness to learn, and natural attention to detail above all else.

Our Work Environment

We believe in creating a supportive and enjoyable workplace! This is an on-site position at our welcoming Tempe, Arizona office.

• Work Schedule: Monday - Thursday, 9:00 AM - 5:30 PM, and Fridays, 9:00 AM - 12:00 PM.
• Compensation: Above-average hourly pay.
• Benefits: Generous paid time off, observance of most bank holidays, medical, dental and vision insurance and a 401k match.
• Perks: We're a small firm with a genuine family-friendly environment. Enjoy catered lunch on Mondays, monthly massages, and a steady supply of snacks and beverages in the office!

Is This You?

While we welcome all interested applicants, the ideal candidate for this role is someone with exceptional attention to detail , is incredibly dependable , possesses solid computer skills (especially in Microsoft Word), is a quick learner , and is self-motivated . We truly believe that heart and desire are more important than a specific degree or extensive prior work experience.

Ready to Apply?

If you're excited to join a fast-growing law firm that genuinely invests in its people and champions work-life balance, we encourage you to apply!

Please email your cover letter and resume to info@skabelund.com. In your cover letter, tell us a bit about yourself and why you're interested in this Executive Assistant position.

We look forward to hearing from you!

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