Job Description

Title: Executive Assistant

Location: Blythewood, SC

Duration : 6+ Months Contract

Key Responsibilities:

1. Executive Support:

• Manage and prioritize the Executive’s complex calendar, including scheduling meetings, resolving conflicts, and ensuring adequate preparation time.
• Coordinate domestic and international travel arrangements, including booking flights, accommodations, ground transportation, and preparing detailed itineraries.
• Draft, edit, and proofread emails, presentations, and other correspondence on behalf of the executive.

2. Meeting Coordination:

• Plan and organize high-level meetings, including preparing agendas, taking minutes, and tracking follow-up actions.
• Manage logistics for virtual and in-person meetings, including securing venues, technology setup, and catering.

3. Project and Task Management:

• Act as a liaison between the executive and internal teams, facilitating communication and ensuring timely delivery of key projects and tasks.
• Track and monitor project deadlines, ensuring that the executive is informed of progress and potential delays.

4. Administrative Operations:

• Prepare and process expense reports, ensuring compliance with company policies and deadlines.
• Maintain and organize files, records, and confidential documents, ensuring accessibility and security.

5. Relationship Management:

• Build strong relationships with internal stakeholders, clients, and external partners to facilitate seamless communication and collaboration.

6. Process Improvement:

• Identify opportunities to improve administrative processes, increase efficiency, and implement best practices.
• Stay updated on industry trends, tools, and technologies to enhance operational effectiveness.
• Education & Experience:
• Bachelor’s degree in business administration, communications, or a related field preferred.
• 4+ years of experience providing executive-level administrative support, preferably in a fast-paced, IT or technology-driven environment.

Skills & Competencies:

• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Strong verbal and written communication skills, including the ability to compose and edit professional documents.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Microsoft Teams).
• Discretion and integrity in handling confidential information.

Other Qualifications:

• Experience with expense management software (e.g., Concur) and project management tools is a plus.
• Relevant certifications, such as Certified Administrative Professional (CAP), are a plus.
• Experience using Workday is a plus
• A proactive mindset with the ability to anticipate needs and solve problems independently.

Job Tags

Similar Jobs