Job Description

Job Summary

Reporting to the Associate Manager of Corporate Development (AMCP), the Corporate Development Specialist II (CDS) has two main responsibilities: (1) provide executive/organizational support in a direct working relationship with executive leadership and (2) serve as the primary point of contact and technician for internal reporting and analytics. The CDS serves as a liaison between executive leadership, senior management teams, data teams, and external contacts. The CDS organizes and coordinates executive outreach and external relations efforts. The CDS must be creative and enjoy working within a fast-paced entrepreneurial environment that is mission-driven, results-driven, and customer service-oriented.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with

strong written and verbal communication; administrative, analytical, and organizational skills; and the ability to maintain a realistic balance among multiple priorities. The CDS will demonstrate the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Duties and Responsibilities

• Creates, completes, and owns a variety of financial and operational reports; monitoring and occasionally developing KPIs to support business decisions using the most up to date financial and performance data
• Leveraging approved or new platforms to create informative reports that are digestible to varying levels of leadership
• Successfully completes, maintains, and owns critical aspects of all deliverables with a hands-on approach, including drafting written materials, presentation materials, marketing materials, and other tasks that facilitate the organization’s ability to communicate effectively with both internal and external stakeholders
• Accurately extracts and applies data from Power BI tools and other data sources to produce standardized monthly, quarterly, and annual reports
• Provides a critical bridge between Department Executives, Data Teams, and other departments to facilitate and improve all regular and ad-hoc reporting
• Works with stakeholders to create new reports when requested, as well as creating replicable workflows to maintain delivery of all new regular reporting
• Completes a broad variety of tasks for the Department Executive including scheduling, organizing, and preparing materials for meetings between the executive, internal teams, and external entities
• Completes notetaking and documentation for meetings as needed
• Maintains active engagement with all data sources to identify discrepancies and errors and works with all relevant data and reporting teams to ensure data accuracy
• Projects
• Assist the AMCP as requested on key aspects of deliverables, initiatives, and technical elements of project management
• Maintain effective working relationships internal teams for steady flow of work communication, project schedule and project milestones
• Assist or lead projects as requested, and support projects in an administrative function
• Other duties as assigned by the CAO

Job Requirements Required Qualifications

• Bachelor’s degree related to Business or Accounting preferred
• Experience and interest in professional internal and external communications
• Experience and interest in data analytics
• At least 2-3 years of hands-on experience with spreadsheets, Visio, and other Microsoft products in a business setting suitable for executive consumption
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build trusting relationships with stakeholders including staff, executive leadership, and external contacts
• Expert level written and verbal communication skills
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion
• Adaptable to various competing demands
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment

Required Competencies

• Highly proficient in Microsoft Office (Outlook, Word, Power Point, Visio and Excel)
• Extremely detail-oriented with an eye for discrepancies or inconsistencies
• Able to coordinate and track multiple concurrent projects and demands

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift 15-lbs.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts WDS rights to assign or reassign duties and responsibilities to this job at any time.

Wildfire Defense Systems, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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