Job Description

Quest Group Executive Search and Staffing is on the hunt for a talented Admin Assistant/ Executive Assistant to support a director for a highly respected/ fast growing client!

Key Responsibilities:

• Manage calendar, appointments, travel, and communications.
• Coordinate/schedule internal and external meetings, ensuring necessary materials are prepared in advance.
• Draft, proofread, and manage correspondence, presentations, and reports.
• Track & organize documents, timelines, and key action items for operational initiatives.
• Attend meetings and take detailed notes, ensuring timely follow-up and task completion.
• Assist with the coordination of cross-functional projects
• Serve as a liaison between the Director and other departments, vendors, and stakeholders.
• Prepare and manage expense reports, purchase orders, and departmental documentation.
• Maintain confidentiality at all times.
• Support ad hoc administrative and operational tasks as needed.

Qualifications:

• Associate’s or bachelor’s degree preferred.
• 3+ years of experience in an administrative support role, preferably supporting senior leadership.
• Strong organizational/time management skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and scheduling tools.
• Professional demeanor with a high level of discretion and integrity.
• Ability to prioritize and execute multiple tasks efficiently.
• Experience in a fast-paced, cross-functional environment a plus.

Schedule & Work Environment:

• M-F
• Fast paced

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