Job Description

Partners Professional is assisting our client is selecting a Client Specialist/Legal Secretary with strong experience in the Law arena preferred. Our Client has locations internationally and is a leading firm supporting world financial institutions and Fortune Global 500 companies. This position provides administrative client services to internal and external clients. This position will be located out of the firms NY city (Manhattan)offices and will be hybrid in scheduling . It is being offered as a Direct Hire/Perm Placement - no contract and is salaried.

Responsibilities:

• Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, cross-training, and peer level support are optimized to provide seamless support.
• Coordinate legal practice tasks and projects.
• Coordinate administrative functions and facilitate completion of tasks including such as finance/ billing-related tasks, time and expense entry, opening of new matters, client presentations, meetings and other administrative projects as assigned.
• Coordinate with and delegate to Firm resources including DPS, Williams Lea, Client Service Center, practice support or similar departments in International offices in the handling of tasks and projects.
• Coordinate support through the Finance Department including edit and review process of client bills; correct time entry and promotion of time entry best practices.
• Review and support of the client billing process to include proofreading, application of task codes and matter management skills, coinciding math aptitude and skills to support rates, rate changes, write-offs, preparation of expense reporting and audits as required, maintenance and consistency with billing protocols and other accounting functions.
• Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements; and
• Work overtime as required.

Qualifications and Proficiencies:

• Advanced ability to organize, prioritize, coordinate, delegate and work as part of a team.
• Advanced proficiency in MS Word, Outlook, PowerPoint and document editing/comparison applications.
• Advanced knowledge of time keeping, expense processing and legal billing.
• Advanced knowledge of relevant jurisdictional/court/agency processes and procedures.
• Advanced proficiency in document management applications.
• Proven ability to function as a coordinator with other firm-wide departments with necessary communication skills to transfer instructions/data, verify results, resolution of conflict and delivery or results.
• Excellent written and oral communications required with strong ability meet deadlines and provide results while supporting Firm policy and procedures.

***Having a completed Bachelor’s degree and at least 4 years of legal secretarial or relevant legal experience is required.***

The selected candidate will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability. The firm’s total rewards/benefits package is outstanding and highly sought after in its scope and coverage.

This may be the opportunity you have been seeking in your next career move. Please APPLY TODAY for resume review and consideration.

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