Job Description

A D.C. Law Firm is seeking a Legal Billing Specialist. This role is hybrid with 3 days in office and 2 days remote. 2 years of legal billing experience is required. As a Billing Specialist, you will be responsible for managing all aspects of billing for Intellectual Property clients. You will handle everything from data entry, processing foreign counsel invoices, and managing account expenses to e-billing, emailing bills, and revising prebills. This is a key support role where you’ll interact with attorneys, team members, and the finance team to ensure the timely and accurate processing of billing-related tasks.

Status: Direct Hire

Salary: Up to $90K DOE

*LOCAL CANDIDATES ONLY*

Duties and Responsibilities:

• Data Entry: Accurately input and manage billing data for Intellectual Property clients, ensuring precision and consistency across all billing records.
• Foreign Counsel Invoices: Process, review, and track foreign counsel invoices, ensuring compliance with international billing standards and firm guidelines.
• Account Expenses: Review and reconcile account expenses, ensuring proper documentation and expense allocations.
• E-Billing: Handle all aspects of the e-billing process, ensuring compliance with client billing guidelines and submission deadlines. Use platforms like E-Billing Hub to electronically submit invoices and troubleshoot any submission issues.
• Emailing Bills: Generate and distribute invoices via email to clients, ensuring all details are accurate and properly formatted to meet client specifications. Follow up with clients as needed to ensure timely payment.
• Prebill Revisions: Review and revise prebills, working closely with attorneys to adjust invoices based on client-specific requests or changes.
• Billing Discrepancies: Investigate and resolve any billing discrepancies or disputes, working directly with attorneys, clients, or vendors to resolve issues in a timely manner.
• Internal Collaboration: Work alongside attorneys, paralegals, and the finance team to align billing information with the work performed and ensure all details match client expectations.
• Maintain Billing Records: Ensure proper organization and filing of all billing records, both digital and physical, in compliance with firm and legal standards. Utilize NetDocuments for effective document management.
• Compliance: Stay updated on the latest billing practices and compliance regulations within the legal industry, especially within the Intellectual Property field, ensuring that the firm’s processes remain in line with industry standards.
• Special Projects: Assist with special billing projects, such as audits, process improvements, or implementing new billing software. Provide feedback and suggestions for improving billing efficiency.
• Billing Software Proficiency: Leverage Centerbase for managing client accounts and financial transactions to streamline billing processes.

Job Requirements:

• Experience: Minimum of 2 years of law firm billing experience, particularly in Intellectual Property. Experience with e-billing platforms like Centerbase is highly preferred.
• Attention to Detail: Strong organizational skills with an eye for detail to ensure all billing information is accurate and complete.
• Software Experience: Experience with billing software such as Centerbase , E-Billing Hub , and NetDocuments is a significant plus.
• Communication Skills: Excellent verbal and written communication skills to interact effectively with clients and internal teams.
• Problem-Solving: Ability to identify and resolve billing discrepancies in a professional and timely manner.
• Team Player: A collaborative mindset and the ability to work effectively with different teams across the firm.

How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.

About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

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