Administrative Assistant Job at NADG, Seminole, FL

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  • NADG
  • Seminole, FL

Job Description

NADG has been active in the development, acquisition, redevelopment and management of over 300 shopping centers, mixed-use and residential developments comprising well over 35 million square feet across Canada and the United States.

Currently, NADG has over $5.9 Billion of AUM and owns over 25 million square feet of retail space across the United States and Canada. NADG’s team of over 250+ professionals are located in 10 offices across North America, 5 in the United States and 5 in Canada.

Please visit our website for more information.

POSITION: Administrative Assistant

LOCATION: Seminole, Florida

This is a 5 day per week onsite position.

RESPONSIBILITIES:

  • Primary phone coverage (first to answer all calls) and handling Tenant requests for multiple properties, as applicable.
  • Filing and maintaining/ordering office supplies.
  • Preparing and mailing all USPS/UPS/Fed Ex packages.
  • Sorting and distributing incoming mail.
  • Depositing monthly rent checks via desktop deposit and bank run.
  • Maintaining and updating tenant information.
  • Collecting and maintaining spreadsheets for tracking sales reports and insurance certificates for Tenants and Tenant’s Vendor Insurance.
  • Coordinating and track tenant requests regarding repairs (i.e. roof tracker), prepare and distribute work order to appropriate vendors.
  • Drafting Letters/Memos/Requests as needed.
  • Working cooperatively and effectively with leasing, lease administration, construction, accounting, marketing and other team members.
  • Managing preventative maintenance schedules and service schedules.
  • Assisting with preparing and tracking Vendor Service Agreements.
  • Other responsibilities as assigned as needed.

QUALIFICATIONS:

  • Post Secondary Education in a related field is an asset.
  • Strong proficiency with MS Office.
  • Minimum 1-2 years administrative experience.
  • Professional and customer focused approach.
  • Excellent communication skills (verbal & written).
  • Exceptional team player.

We appreciate the interested in all applicants, however, only those selected for interview will be contacted.

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